Nomination & Election Process

The process for nominations and elections is outlined as follows:

• Nomination Form Distribution:
  • Nomination forms are distributed to all members in good standing at least three months before the scheduled election.
  • Members must be in active status by July 31st to be eligible to receive a nomination form.
• Nomination Submission:
  • Nominations must be received at least two months before the scheduled election.
  • The Election Committee compiles and submits the names of the nominees to the Board Secretary.
• Candidate Eligibility:
  • Nominees are allowed to run for only one office.
  • Candidates must be members in good standing.
  • Candidates must submit a photo, biography, and a letter from their respective agency confirming compliance with by-laws within seven days of accepting the nomination.
  • Failure to provide the required information leads to removal from the ballot.
• Current Board Membership:
  • Candidates cannot be a current member of the Board unless their present term expires at the end of the current calendar year.
  • Exceptions for those who volunteered and were appointed to fill an unexpected vacancy.
• Election Committee Authority:
  • The Elections Committee has the authority from the Board to disclose the number of people running for office without revealing their names.
• Ballot Distribution:
  • Ballots are distributed to Association members in good standing each fall.
  • Dues must be paid by January 1st of each year to receive a nomination form and ballot.
• Ballot Return Deadline:
  • The Election Committee sets a deadline for the return of ballots.
  • Members of the Nominating Committee monitor and verify electronic ballots.
  • Ballots received after the established deadline are considered null and void.
• Ballot Verification:
  • The Election Committee verifies all received ballots.
• Election Outcome:
  • The candidate with the highest number of votes for a particular office will be elected.
  • In the case of a tie, the election outcome will be determined by a coin toss administered by the Election Committee Chairman.
• Announcement of New Board Members/Officers:
  • New Board members/officers will be announced via e-mail.
• Term Start Date:
  • New Board Members/Officers take office on January 1st.